Inserting New Resources in the Resource Sheet View
During the resource planning process, you first build the team of resources to work on tasks in your project. Microsoft Project 2010, like its 2007 predecessor, offers Work, Material, and Cost resource types. A new feature in the software, the Add Resources Pick list, allows you to insert a new resource in the Resource Sheet view, by selecting a resource Type.
To insert a new resource in your project, complete the following steps:
1. Click the Resource tab to display the Resource ribbon.
2. In the View section of the Resource ribbon, click the View pick list button and select the Resource Sheet view.
3. In the Insert section of the Resource ribbon, click the Add Resources pick list button.
4. On the Add Resources pick list, select the Work Resource, Material Resource, or Cost Resource item.
Microsoft Project 2010 inserts a new resource of the type you selected as below Resource of each type (Work, Material, and Cost).
When you insert a new resource using the Add Resources pick list, Microsoft Project 2010 creates the new resource by inserting the name <New Resource> in the Resource Name field, inserting the < symbol in the Initials field, andselecting the Prorated value in the Accrue At field for all three types of resources.
For a Work Resource, the system also selects the Work value in the Type field, defaults the Max. Units field value to 100%, enters $0.00/hr in the Std. Rate and selects the Standard calendar in the Base Calendar field.
For a Material Resource, the system selects the Material value in the Type field and enters $0.00 in the Std. Rate and Cost/Use fields.
For a Cost Resource, the system selects the Cost value in the Type field.
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1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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